Guest Services Student Event Coordinator

Description:

• This position requires student employee to perform basic administrative duties to assist with the mission and purpose of Guest Services.
• These duties include, but are not limited to, making and taking phone calls and emails relating to the scheduling and coordination of events on campus.
• The student will mainly be responsible for coordination of events scheduled in the Hunter Alumni Center, but may also assist with events scheduled in other areas of campus on a limited basis.
• Student will be required to learn and become efficient in both Astra scheduling software and Quickbooks. S/he will be required to generate Facilities Use Agreements and estimates for events and provide insurance information to guests.
• This position requires a strong commitment to excellence, dependability, good time management skills, ability to multi-task, and strong attention to details.
• There are two vacancies for this position.

Qualifications:

• Must be well organized with strong attention to details.
• Must be comfortable communicating in a professional manner by phone, email and in person.
• Must be personable and able to work well with faculty, staff, student peers and community members.
• Must be able to to take direction and work both independently and as a member of a team of student employees and staff.
• Must have excellent verbal, spelling and grammatical skills.
• Must be dependable and able/willing to work over campus breaks, including Fall, winter, spring breaks and during the summer months.
• Ability to work independently and as part of a larger team.
• Professional mannerism and dress is required.
• Ability to see a project from start to finish, using good time management skills.
• Must be self-motivated and complete tasks with deadlines.
• Ability to work in an often fast-paced, busy office environment.
• Basic knowledge of campus facilities is a plus.
• Must be able to to maintain confidentiality at all times.
• Familiar with Gmail and Google Suite.
• Must be able to learn and become proficient in the Astra scheduling program and basic Quickbooks.
• Must be able to commit to working 20 hours per week during the semester.